Mobile Sources Program Project Coordinator (ADMIN III) - HYBRID

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Mobile Sources Program Project Coordinator (ADMIN III) - HYBRID

Salary

$4,669.00 - $7,471.00 Monthly

Location

Denver, CO

Job Type

Full Time

Job Number

FAA02210-4/19/24

Department

Department of Public Health & Environment

Division

Air Pollution Control Division

Opening Date

04/25/2024

Closing Date

5/14/2024 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

4300 East Cherry Creek S DR

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Contact Information

kayla.craveiro-lopes@state.co.us

Salary Note

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description

• Benefits

• Questions

Department Information

This position is only open to Colorado state residents.

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

Be BOLD and make a real difference...We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities

If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Public Health and Environment. Our tobacco-free campus offers free parking and is conveniently located near RTD bus lines, Glendale City Set, and the Cherry Creek bike path. In addition to a great location and rewarding, meaningful work, we offer:

• Employee wellness programs and facilities

• Extensive internal professional development opportunities on a wide variety of subjects

• Bike to work programs, including access to storage lockers and bike racks

• Distinctive career advancement opportunities throughout the State system

• Strong, yet flexibleretirement benefits (http://www.colorado.gov/cs/Satellite?c=Page%CF%87ldpagename=DPA-DHR%2FDHRLayout&cid=1213025229644&pagename=DHRWrapper) including a choice of the PERA Defined Benefit Plan or the PERA Defined Contribution Plan, plus optional 401K and 457 plans

• Medical and dental health plans (http://www.colorado.gov/cs/Satellite/DPA-DHR/DHR/1236690495481)

• Paid life insurance

• Short- and long-term disability coverage

• 11 paid holidays per year plus generous personal time off

• Mentoring program with opportunities for mentors and mentees

• Tuition assistance for college level courses including Master’s degree programs

• Excellent work-life programs, such as flexible schedules, and a variety of employee resource groups

Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to: https://studentloans.gov/myDirectLoan/pslfFlow.action#!/pslf/launch

Description of Job

The Work Unit:

The work unit exists to implement, monitor and maintain greenhouse gas and ozone precursor’s reduction programs for the Air Pollution Control Division Mobile Sources Program, investigate new emissions reduction strategies, and improve air quality for the citizens of Colorado by minimizing motor vehicle emissions while controlling program convenience and costs. Electrification Unit supports the Clean Fleet Enterprise, Low and Zero Emission Vehicle Program, Indirect Source Rule, Advanced Clean Trucks, Heavy-duty Low NOx Omnibus, GHG Phase II greenhouse gas programs, Advanced Clean Cars II, and future rules and regulations.

What you will be doing

This position exists to perform contract development and monitoring of the MSP’s grant programs. This position also administers some grant programs. The position works with other staff, unit supervisors and Mobile Sources Program Manager in providing budget, accounting, and other financial information and services. The position also engages with various external public and private stakeholders and internal stakeholders, performs outreach activities and provides communication support to external and internal stakeholders. This position must independently use professional judgment and resources from a variety of areas to evaluate program needs compared with current funding levels, working with the fiscal contract team to ensure alignment of available resources with prioritized programmatic goals. Additionally, this position must be able to learn and understand the programs’ operation.

Job Duties:

MSP Project Coordination

This position is responsible for coordinating MSP projects with various external public and private stakeholders and internal stakeholders such as the Business Operations Unit, Community, Partnership and Policy Program and others. Consults with programmatic subject matter experts to determine programmatic objectives for projects. Develops project activities, develops project goals and objectives, and identifies associated deliverables. Position tracks projects and manages the administrative workflow for the program. This position decides how to organize and prioritize its materials and access information in order to timely review and analyze all incoming projects with associated division staff. Position coordinates programmatic communication around associated projects. Tracks project timelines. Ensures that project milestones are being met. Position ensures that project goals and objectives are met within the designated time frame.

Program Contract Monitor and Grant Program Oversight

This position programmatically monitors contracts and purchase orders for the Mobile Sources Program. Position reviews invoices to ensure that work has been completed per the invoice. This position is responsible for completing programmatic risk summaries and conducting post award meetings. Position ensures that project activities are completed per the statement of work and tracks project deliverables. Position is a point of contact for grant program activities. Position ensures that all project deliverables have been received. Position identifies any issues of project noncompliance and escalates issues to the division Contract Monitor. Assists with grant programs’ administration for a smooth and efficient process.

In coordination with the MSP Program staff, ensures MSP activities comply with administrative, financial, and reporting requirements of state grants. Develops and monitors grants funding, expenditure, and balances. Analyze data from MSP-selected grant management systems and reports, and internal reports to monitor expenditures for accuracy and work with fiscal officers on making any corrections.

Meets with program and project managers to review grant status, spending activities, and discuss current and future expenditures. Reviews grant management system data and MSP internal reports for budget and expenditure accuracies and appropriateness.

Stakeholder Outreach and Communication Support

Position supports interaction and communication with stakeholders by composing and/or formatting communications for distribution to stakeholders and community groups, creating presentation materials to present at in-person and/or virtual meetings, maintaining and updating mailing lists, scheduling meetings, locating and arranging venues and/or running digital meeting platforms, preparing meeting materials, communicating directly with stakeholders, responding to stakeholder inquiries and following up on meetings with updated communications and information via email or website posting. Position supports communication, as needed, by organizing, prioritizing, and/or responding to requests for assistance.

Other Duties as Assigned

Attends meetings, serves on task forces or teams, completes projects, and performs other duties as assigned by the supervisor.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description:

H1B3XXADMINISTRATOR III (https://drive.google.com/file/d/0B4enHpLSVk4eWkZaX3pITkthalE/view?usp=sharing&resourcekey=0-7JnyseeYiyxZjlARRHfAZg)

MINIMUM QUALIFICATIONS:

Education and Experience:

Bachelor's degree from an accredited institution in in accounting, public administration, business or business administration, technical communications, project management or closely related degree.

AND

Two years of experience in professional contract development/management and project coordination experience. Experience must clearly demonstrate project coordination and contract management.

Substitutions:

Additional appropriate experience will substitute for the degree requirement on a year-for-year basis.

Additional appropriate education will substitute for the required experience on a year-for-year basis.

PREFERRED QUALIFICATIONS

In addition to the minimum requirements, the successful candidate in this position will have the following experience:

• Experience providing communication to both internal and external stakeholders

• Extensive experience using Microsoft Office Programs and databases

• Ability of effectively manage multiple projects

• Problem solving ability along with the ability and motivation to develop creative solutions

• Demonstrate proficiency working with teams; excellent interpersonal and customer service skills with people in general

• Initiative and self-management; the passion and ability to dive into the work and accomplish tasks within established time frames

• Outstanding skills and abilities in verbal and written communications to audiences of varying technical levels

• Experience administering, planning, organizing, executing and overseeing projects

• Experience organizing large amount of information, data report, invoices, and other deliverables

• Exceptional oral and written communication skills

• High capacity for rapid absorption of complex technical information

CONDITIONS OF EMPLOYMENT

• A pre-employment background check will be conducted as part of the selection process.

  Appeal Rights: (Updated)

  An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

  As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

  Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.

  For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .

Supplemental Information

A complete application packet must include:

• A completed State of Colorado application.

• Resume

• Cover letter - describing how your professional/supervisory experience aligns with the preferred qualifications of this position and what interests you in this position

• Answered supplemental questions

The Selection Process:

• All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.

• Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

• Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.

• A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.

E-Verify: CDPHE uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more aboutE-Verify (http://www.dhs.gov/e-verify) , including your rights and responsibilities.

You must be legally eligible to work in the United States to be appointed to this position. CDPHE does not sponsor non-residents of the United States.

ADAAA Accommodations:

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator atcdphe.humanresources@state.co.usor call 303-692-2060, option 5.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

CDPHE-A pre-employment background check will be conducted as part of the selection process. As a condition of employment, are you willing and able to submit to a background check if offered the position?

• Yes

• No

  02

  Describe a complex project that you had to communicate to stakeholders that did not understand the project.

  03

  Describe how you have managed multiple, diverse projects with competing deadlines.

  Required Question

Agency

State of Colorado

Address

See the full announcement by clicking

the "Printer" icon located above the job title

Location varies by announcement, Colorado, --

Website

https://careers.colorado.gov/

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