Description

We are offering a contract to permanent employment opportunity for a Senior Administrative Assistant in our manufacturing firm located in NARBERTH, Pennsylvania. This role will be fully onsite and requires a high level of attention to detail, excellent written and verbal communication skills, and strong computer proficiency. As a Senior Administrative Assistant, you will be expected to handle a multiline phone system, review and format reports, manage invoicing, and maintain interactions with clients.

Responsibilities:

• Manage a multiline phone system, ensuring all calls are answered and directed appropriately

• Review and format various reports, ensuring all information is accurate.

• Handle invoicing tasks, which include creating, sending, and tracking customer invoices

• Maintain a high level of professionalism and a personable demeanor when dealing with clients

• Track schedules of approximately 15 engineers, ensuring all schedules are up to date and any conflicts are resolved

• Utilize Microsoft Office Suite to perform various administrative tasks

• Respond to customer inquiries in a timely manner

• Handle inbound calls, providing customers with information and assistance as needed

• Maintain and update customer credit records, ensuring all information is accurate and up to date.

Requirements

• Minimum of 1 year experience in a similar role within the manufacturing industry.

• Proficiency in Microsoft Office Suites including Word, Excel, PowerPoint, and Outlook.

• Experience in handling customer invoices and ensuring timely payments.

• Ability to efficiently answer inquiries and provide accurate information to stakeholders.

• Experience in answering inbound calls.

• Familiarity with operating a multi-line phone system, efficiently routing calls and messages.

• Strong organizational and administrative skills with attention to detail.

• Excellent communication and interpersonal skills.

• Ability to prioritize tasks and manage time efficiently.

• Proven ability to work in a team-oriented environment.

• High school diploma or equivalent; higher degree or certification in Business Administration or related field is a plus.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .