This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/11911766 Accounting Specialist - Residential Life

University Housing - Residential Life

Job Summary

Responsible for providing comprehensive accounting and financial support for the operational and programmatic efforts of Residential Life, a unit within University Housing, that includes several housing affiliated student organizations. Engaged in the preparation, verification, and maintenance of a wide variety of accounting and financial systems, documents, and reports. Employees at this level function with the independence and authority that have a significant impact on the unit. All University Housing staff will engage and contribute to a culture of diversity, equity, and inclusion within University Housing.

Duties & Responsibilities

• Direct the day-to-day operation of Residential Life Accounting.
• Reviews invoices and statements, verifying information, ensuring funds are available, and, if questionable, resolving with submitting unit, determining accounts involved, coding transaction, and processing material for application in the accounting system
• Corrects transaction documents, which require revision of other documents or entries as well as the original; initiates other actions.
• Posts financial information to journals, registers, ledgers, and other related records; makes adjustments, prepares trial balances, and reconciles accounts.
• Answers inquiries and provides information concerning invoices, outstanding balances, and/or payments.
• Develops, recommends, and interprets operating policies and procedures relative to Residential Life Accounting.
• Interprets and/or composes correspondence requiring knowledge of departmental regulations, procedures, practices, and policies.
• Provides guidance and training to employees; serves as a resource of information for other departments, as required.
• Assists in reviewing, auditing and reconciling accounts and statements.
• Plans, organizes, assigns, and reviews the work of a student employee and participates in their selection, training, and evaluation.
• Establishes, modifies, and/or supervises the maintenance of manual(s) and/or automated record storage systems.
• Maintains records of fiscal transactions and works closely with Housing Business Services in understanding financial processes and procedures that includes attending regular meetings with Housing Business Services.
• Assists in the development of budgets and budget projections by assembling and presenting data. Assists in budgetary control by monitoring budgets and originating or verifying adjustments and transfers.
• Reconciles reports from outside agencies and operating units by contacting units and researching causes of discrepancies and taking action to ensure that accounts agree.
• Assists with Conference and Events billing.
• Serve as a backup point of contact for the Residential Life main office by assisting with answering phones, providing customer service, and opening/closing the office.
• Performs other related duties as assigned. This includes, but is not limited to, assisting with other Housing Business Service duties as assigned (e.g., capital projects, journal vouchers, student group coding, etc.).

Additional Physical Demands

The position involves mostly sedentary work; occasional personal contacts in other locations on campus.

The work is mostly performed in an office setting. The workspace is shared with other staff.

Minimum Qualifications

1. High school diploma or equivalent.
2. Any one or combination totaling two (2) years (24 months) from the categories below:
   1. Course work in accounting, a measured by the following conversion table or its proportional equivalent:
      • 9 semester hours equals two (2) years (24 months)
   2. Course work in any discipline as measured by the following conversion table or its proportional equivalent:
      • 30 semester hours equals one (1) year (12 months)
      • Associate\'s Degree (60 semester hours) equals eighteen (18) months
      • 90 semester hours equals two (2) years (24 months)
   3. Work experience in bookkeeping, office support, or closely related experience.
3. Two (2) years (24 months) work experience in bookkeeping, office support, or closely related experience.

Knowledge, Skills and Abilities

Knowledge above the rudimentary understanding of bookkeeping practices and procedures and accepted accounting principles.

Knowledge of university and departmental policies, rules, and regulations.

Knowledge of administrative and clerical procedures and systems such as word processing, spreadsheets, managing files and records, and other office procedures.

Skill in active listening and critical thinking.

Skill in time management.

Skill in compilation of complex financial records and the preparation of routine financi