Job Information
Gwinnett County Part-time Fiscal & Administration Assistant in United States
Part-time Fiscal & Administration Assistant
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Part-time Fiscal & Administration Assistant
Salary
$21.00 Hourly
Location
Gwinnett County, GA
Job Type
Part-Time
Job Number
24-02503
Department
Department of Communications
Opening Date
05/20/2024
Closing Date
6/3/2024 11:59 PM Eastern
FLSA
Non-Exempt
Description
Benefits
Questions
Class Summary
This is a part-time position with a maximum of 1,560 hours per year (averaging 29 hours/week) and is not eligible for paid holidays, leave, or benefits.
Job Description
This Part-time Fiscal & Administrative Assistant will be responsible for providing administrative support, which includes tasks such as answering and directing calls, welcoming visitors, interacting with the general public, elected and appointed officials, managing filing systems, handling mail, procuring office supplies and stationery, keeping track of office inventory, and performing other related activities.
Essential Duties
Assists with processing print service requests, creating shopping carts, and entering procurement card transactions
Assists with processing staff training requests, travel/conference expenses, reimbursements, and training staff on business expenditures requests and processes
Performs daily and weekly tasks as backup to print shop, processing vendor invoices, and managing vendor contracts
Assists with maintaining the department's vendor files and contract information
Assists with print services request processes from the initial intake form to confirmation of goods receipt, working with internal staff, County departments, and print vendors
Assists with budget allocations and monthly reports for each division and annual budget prep entries
Maintains professional membership renewals and sending timely reminders to divisions
Submits work orders and service requests for repairs and maintenance and maintaining departmental asset inventories
Assists with updating risk and records management policies and procedures and continuity of operations plan
Grade
The grade for this position is 97.
Minimum Qualifications
High School Diploma, or G.E.D.
Minimum of one year administrative support or related office/finance experience
Valid driver's license
Preferred Qualifications in addition to the above minimum qualifications
Associate's Degree in Business Administration
Minimum of one year vendor contract management
For more information about this department, please click here (https://www.gwinnettcounty.com/web/gwinnett/departments/communications) .
Benefits Offered
This position is not eligible for benefits.
Additional Information
About Gwinnett County
Welcome to Gwinnett County — one of America's fastest-growing counties for the past 20 years. Our dynamic and exciting county combines the best of big-city living with the comforts of the suburbs.
Gwinnett has many advantages, beginning with its location and road system. The county is just 45 minutes from Hartsfield-Jackson Atlanta International Airport and 30 minutes from downtown Atlanta. Thanks to this location, 80 percent of the U.S. population is within a two-hour flight. Georgia Highway 316 has been extended to Athens, reducing travel time to the University of Georgia to 25 minutes. Gwinnett's infrastructure includes more than 2,750 miles of roadways to provide excellent mobility for our residents.
The County Administrator and County Attorney are appointed by the Board of Commissioners and serve at its pleasure. To implement the Board's policy directives, the County Administrator uses a management team consisting of members of his immediate staff and 14 department directors. The 14 departments that make up the executive side are Police Services, Fire and Emergency Services, Corrections, Communications, Support Services, Financial Services, Community Services, Human Resources, Information Technology Services, Law, Planning and Development, Water Resources, Child Advocacy & Juvenile Services, and Transportation. Each department is run by a director who is charged with managing operations in a manner which stresses the County’s values.
In addition to the executive side of County government, certain services are provided through Constitutional officers and independent elected officials. These external offices are created by the Georgia Constitution or through state law. In Gwinnett, they include the Sheriff, Tax Commissioner, District Attorney, Solicitor, Probate Court Judge, and Chief Magistrate.
Vision
Gwinnett is the preferred community where everyone thrives!
Mission
Gwinnett proudly supports our vibrantly connected community by delivering superior services.
Values
Integrity: We believe in being honest, building trust, and having strong moral principles.
Accountability: We believe in stewardship, transparency, and sustainability.
Equity: We believe in fairness and respect for all.
Inclusivity: We believe in engaging, embracing, and unifying our communities.
Innovation: We believe in continual adaptation of technology, process, and experience.
Hiring Process
Gwinnett County is an Equal Opportunity Employer. For more information regarding our hiring process, please click the links below:
Hiring Process (https://www.gwinnettcounty.com/web/gwinnett/departments/hr/employmentandtesting/hiringprocess)
FAQs
Gwinnett County is committed to creating a diverse workforce. As an Equal Opportunity Employer, we prohibit discrimination on the basis of genetic information (including sex), race, color, national origin (including ancestry), gender (identity and expression), sexual orientation, age, marital status, familial status (including pregnancy), disability, military or veteran status, religion, political affiliation, immigration status, homeless status, or any other category protected by law.
For questions about recruitment, or to request a reasonable accommodation during the application, interview, or testing process, please call Human Resources at 770-822-7915 or email Jobs@GwinnettCounty.com.
This position does not have benefits.
01
Have you completed a degree in business administration or a related field?
no completed degree in the specified fields of study
Completed associate degree in the specified fields of study
Completed bachelor's degree in the specified fields of study
Completed master's degree or higher in the specified fields of study
02
How many years of vendor management with SAP or ERP experience do you have?
none
less than 1 year
1 year to less than 2 years
2 years to less than 3 years
3 years to less than 4 years
4 years to less than 5 years
5 years to less than 6 years
6 years to less than 7 years
7 years to less than 8 years
8 years to less than 9 years
9 years to less than 10 years
10 or more years
03
Describe your vendor management with SAP or ERP experience. If none, type N/A.
04
How many years of customer service experience do you have?
none
less than 1 year
1 year to less than 2 years
2 years to less than 3 years
3 years to less than 4 years
4 years to less than 5 years
5 years to less than 6 years
6 years to less than 7 years
7 years to less than 8 years
8 years to less than 9 years
9 years to less than 10 years
10 or more years
05
Describe your customer service experience. If none, type N/A.
Required Question
Agency
Gwinnett County
Address
75 Langley Drive Lawrenceville, Georgia, 30046
Phone
770.822.7915 770.822.7923
Website
http://www.gwinnettcountyjobs.com